Careers

Job title Finance Director
Reports to President & C.E.O

Job purpose

The Finance Director’s core responsibilities encompass managing Allied Art’s financial and accounting functions, planning and budgeting, human resources, information technology, and office administration. The Finance Director is a member of the leadership Management Team, providing financial expertise to colleagues and directly assists the President on all matters relating to budget management, cost benefit analysis, forecasting needs and the securing of new funding for ongoing operations and/or capital improvements.  The Finance Director is responsible for managing financial risks and is also responsible for financial planning and record-keeping, as well as financial reporting to the President, Executive Committee and the Board of Directors.

Duties and responsibilities

Financial Management and Accounting

  • Maintain best practices pertaining to all aspects of accounting including effective use of QuickBooks and Donor Perfect conforming at all times to Generally Accepted Accounting Principles and standards for net asset accounting.
  • Prepare and present periodic internal financial statements including those required for management, Executive Committee, and the full Board of directors.
  • Prepare all required external financial reports including those associated with operations, the endowment, tax compliance, benefit plan compliance.
  • Direct the annual budgeting process and subsequent management of forecasts and variances.
  • Serve as the primary staff liaison for the preparation and completion of the annual independent financial audit, benefit and pension plan reviews and audits, and other external reviews.
  • Prepare and distribute regular reporting related to annual campaign activity.
  • Develop credibility for the finance group by providing timely and accurate analysis of budgets, financial reports and financial trends in order to assist the Board in performing their responsibilities.
  • Enhance and/or develop, implement and enforce policies and procedures of the organization by way of systems that will improve the overall operation and effectiveness of the organization.
  • Continual improvement of the budgeting process through education of managers on financial issues impacting their budgets.
  • Provide strategic financial input and leadership on decision making issues affecting the organization.
  • Optimize the handling of bank and deposit relationships and initiate appropriate strategies to enhance cash position.
  • Develop a reliable cash flow projection process and reporting mechanism, which includes minimum cash threshold to meet operating needs.

Human Resources

  • Maintain staff employee benefit programs including periodic assessment and renewal, compliance monitoring, employee communications, vendor/provider relationships, and reporting.
  • Manage performance review, and separation policies and procedures for staff.
  • Provide advice to colleagues regarding human resource matters.
  • Insure compliance with all regulatory and reporting requirements.

Information Technology:

  • Create and maintain a strategic plan for Allied Art’s technology systems.
  • Provide up-to-date hardware and system resources to all appropriate personnel.
  • Maintain a high level of internal and external security policies and resources.
  • Establish internal policies for system access, appropriate utilization, backup and retention, and related matters.
  • Obtain, manage, and update software resources insuring that current, secure, and effective functionality is available as required.
  • Maintain ongoing hardware and software support resources.
  • Supervise Information Technology Manager.

Office Management: Oversee day-to-day office management including:

  • Oversee day-to-day office management.
  • Administration of contracts with third parties for service provision.
  • Management of general office policies and procedures.
  • Maintaining safety-related resources and policies.

Qualifications

  • Expertise in complex financial analysis including multi-party transactions, reporting, risk analysis, cost-benefit assessment.
  • Strong background in effective budgeting, forecasting, strategic planning and modeling.
  • Experience managing an annual operating budget of a minimum of $3 million.
  • Career path reflecting increased responsibilities over time.
  • Experience in net asset accounting and fund accounting.
  • Demonstrable experience in improving organizational efficiencies and outcomes.
  • Knowledge of non-profit audit and control standards.
  • Investment management experience including policies, transactional, and reporting elements.
  • Excellent communication skills including experience in clear communications to internal constituents (Board and staff) and external recipients.
  • Strong writing skills and ability to take concise minutes.
  • Entrepreneurial thinker seeking to solve problems, leverage opportunities.
  • Knowledge of information technology including cloud-based systems.
  • Skilled user of Microsoft Office products.
  • Experience managing a lean accounting function.
  • Expertise in human resource management, labor law, policies, and regulations.

Working conditions

Working in a professional, team focused environment with other fundraising professionals, employees must regularly be able to detect, perceive, identify, recognize, judge, inspect, estimate, observe, and assess items, information, and objects in an office setting.  Team work and communications are critical to our success and employees are regularly required to communicate clearly, in various settings. 

Regular business hours are from 8:30 – 5:00 M-F, with occasional off-site events requiring additional time on nights, weekends and early mornings.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job as required under applicable law.

Physical requirements

Employees must occasionally transport and/or move up to 25 pounds.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job as required under applicable law.

Direct reports

The Finance Director works with two direct reports:  

  • Research and development assistant
  • IT manager

Email Resume to jobs@alliedartsokc.com


Oklahoma City Philharmonic

JOB TITLE:  General Manager

REPORTS TO:  Executive Director

SUPERVISES:  Operations Associate, Education Coordinator, Stage Manager, Librarian, and Personnel Manager

JOB SUMMARY:  The General Manager is responsible for ensuring that the scheduling and production of all orchestra events (concerts, rehearsals, runouts, special events, etc.) run smoothly, effectively, and in a financially responsible manner.  The General Manager functions as a liaison between the orchestra and the rest of the organization and is responsible for carrying out the provisions of the Master Agreement.  The position is also responsible for oversight of all education and community engagement related planning and activity.

JOB DUTIES AND RESPONSIBILITIES:

Concert Production

  • Plan and administer all concert production activities of the orchestra.
  • Engage and negotiate contracts for guest artists and conductors.
  • Coordinate operations and production activities with appropriate staff.
  • Supervise orchestra setup for rehearsals and concerts.
  • Supervise and manage all rehearsals and concerts in coordination with guest artist contracts, venue technical staff, operations staff, contract labor, and conductor.
  • Confirm arrangements with recording engineer for any recording of concert, in consultation with appropriate staff.
  • Supervise the arrangements for guest artist travel, accommodations, and hospitality.
  • Create, coordinate and distribute all production schedules and stage plots in a timely manner.
  • Organize and produce all orchestra fee engagements, runout concerts, and special projects.
  • Serve as liaison to venues for organization’s logistical and production needs.
  • Complete and submit all stage crew semi-monthly payroll in coordination with Stage Manager and Finance Director.

Scheduling & Planning

  • Prepare the orchestra’s master schedule by working with the Executive Director and Music Director to achieve artistic goals, while maximizing services for financial benefit and upholding the requirements of the Master Agreement.
  • Participate in the season planning process, in collaboration with Music Director and Executive Director; research potential programs, artists, conductors, and partnership opportunities, as necessary.  
  • Determine feasible schedules and budgets for special events such as runouts, recordings, and community engagement programs.
  • Book all necessary facilities.

Master Agreements/Contracts

  • Serve as a member of management’s negotiating team for collective bargaining agreements; research specific issues as requested by the negotiating team; determine financial impact of proposed changes.
  • Monitor, identify and propose changes and develop strategies to achieve optimal results, on an ongoing basis.
  • Interpret, implement and uphold terms of the Master Agreement.

Orchestra Personnel

  • Maintain open communication with orchestra committee and respond to issues in a timely manner in consultation with appropriate staff.
  • Promote a positive relationship between the orchestra, administration, and Board.
  • Ensure best possible physical working conditions for the orchestra in all situations.

Administrative

  • Develop and monitor budgets for all production activities.
  • Supervise education activities and approve the education department’s annual budget.
  • Maintain appropriate cost controls while maintaining artistic integrity and upholding the Master Agreement.
  • Manage procurement of supplies, licenses, equipment and services for operational purposes.
  • Serve as part of senior management team to assist the Executive Director in setting and implementing administrative and artistic policies established by the Board.
  • Complete annual ASCAP/BMI reporting.
  • Maintain inventory of all orchestra owned equipment (musical and non-musical) and coordinate updated inventory with Finance Director for insurance purposes.

Other

  • Coordinate activities of Development, Marketing and Communications departments for special projects involving the use of the theatre, stage crew, and/or orchestra musicians.
  • Serve on Board committees as required.
  • Perform other duties as assigned by Executive Director.

QUALIFICATIONS

Bachelor’s degree in music or arts administration required (master’s degree preferred) with 5+ years of experience in administration and operations of a professional orchestra.

TO APPLY

Please send cover letter, resume and three references to okcphilemployment@gmail.com.  No phone calls please.  Deadline to apply is October 25, 2019.


Oklahoma Visual Arts Coalition

Associate Director

The Associate Director manages marketing, the design of print materials, high-level programs, and the

website for the Oklahoma Visual Arts Coalition and is a key team member of the staff. The position is

full-time and year-round with required evening and weekend activities. Considerable in-state travel is

required. This position reports to Executive Director as required ensuring the success of OVAC’s

marketing and community relation efforts and is a team member for all of OVAC’s activities.

Key Responsibilities:

Leadership

• Assist the Executive Director in managing on-going operation, improvement, and growth of the

Organization

• Play a leadership role in nurturing new partnerships and managing on-going relationships between

OVAC and community organizations, businesses, and educational institutions

• Provide responsive and noble leadership to ensure programs align with strategic priorities

• Act as an ambassador for OVAC at community arts events

Marketing

• Manage and implement social media and marketing plan that aligns with strategic goals

• Create and post content for all social media platforms

• Create and disseminate press releases for all events and programs

• Actively work to increase OVAC’s visibility and awareness

• Monitor marketing analytics and produce reports for the Board

• Manage and update the website daily

• Work with graphic designers to create all print materials and coordinate printing and distribution

• Create graphics for social media and other minimal graphics as needed

Programs

• Manage and coordinate OVAC’s high-level programs, currently including Art 365, Concept, and

Oklahoma Art Writing & Curatorial Fellowship

• Assist the Executive Director in the regular evaluation of programs ensuring all programs are

mission-driven and align with strategic priorities

• Assist the Executive Director in editing and planning for Art Focus Oklahoma

Teamwork

• Be a true team player and work closely to support other OVAC staff members as needed

• Be a key participant in supporting a culture that prioritizes teamwork

Required Skills:

▪ Bachelor’s degree in art/design, marketing/PR, art history, nonprofit administration, or related

degree; Master’s degree preferred

▪ Collaborative disposition skilled in working as part of productive teams

▪ Acute detail orientation and excellent organizational skills

▪ Performs superiority customer service with high expectations for quality

▪ Demonstrated ability to take initiative, think creatively, and problem-solve

▪ Self-aware of own strengths and weaknesses and how those fit within a team dynamic

▪ Good verbal and written communications

▪ Excellent time management skills

▪ Aptitude in learning new technology quickly

▪ Proficiency in word processing, email, social media, databases, and some skill in Adobe Creative

Suite preferred

▪ Love for the arts!

Physical Requirements:

▪ Ability to lift 50 lbs

▪ Ability to sit and work at a computer majority of the work day

▪ Ability to assist with installing artwork, moving walls and pedestals, and other physical labor as

needed

▪ Ability to drive with reliable transportation

Compensation:

Salary starts at $37,500. Benefits include three weeks paid vacation, sick leave, matching retirement

program, and health insurance. Employee will receive training as needed.

About OVAC:

The Oklahoma Visual Arts Coalition (OVAC), founded in 1988, is a statewide nonprofit that supports

Oklahoma’s visual arts and artists and their power to enrich communities. OVAC is an equal opportunity

employer and does not discriminate against employees based on race, color, religion, sex, national

origin, age, disability or genetic information. For more information, visit ovac-ok.org.

To apply, please send a resume, cover letter, and three references:

For priority consideration, apply by September 30th. Position will remain open until filled.

Krystle Brewer, Executive Director, employment@ovac-ok.org.